Organizations are spending millions of dollars and countless resource hours trying to recover and search emails or instant messages as well as any attachments from backup tapes. Firms have already faced fines in the tens of millions of dollars for not being able to respond quickly enough to a litigation request.

Without a Discovery & Litigation Support workflow tool in place, your legal department is fully dependent on IT to locate and retrieve sensitive information from a backup server. As part of the legal team, you require several capabilities to achieve a cost effective and successful litigation outcome:

• Search and review archived content, with tools to conduct full-text searches and organize results.
• Refine its response to civil, criminal and regulatory requests —allowing the team to produce what is legally required and avoid disclosing what is not.
• Produce evidence in the requested format

As part of the Strategic Data Retention solution, the electronic Discovery software allows searches in real time to conduct quick, efficient queries. After initial braod searches, the results can be put into an electronic folder. The search parameters can then be narrowed down to very specific criteria. The software then supports further analysis through full-text searching of messages and attachments. This significantly reduces the time that the process takes — now minutes or hours versus days, weeks or even months.

Once the relevant information has been found it can be put into an electronic folder for the legal review process. This folder can then be made available to either in-house or designated Outside counsel via a secure connection so that the legal review can be done via an internet browser.

Message Manager Discovery for Legal Teams provides:

• Full-text searching to find exactly what is needed
• Collaborative workflow solution with ability to share search criteria and results with other discovery users, such as outside counsel
• Redaction tools to flag information for relevance
• Ability to convert results to PDF, PST, NSF files or mass print for easy disclosure